Job Details

IMPORTANT: Effective immediately

DEADLINE TO APPLY: Wednesday, August 27th

JOB SUMMARY UNDER THE DIRECT SUPERVISION OF THE ACCOUNTING MANAGER AND IN ACCORDANCE WITH ESTABLISHED PROCEDURES, THIS POSITION IS RESPONSIBLE FOR HANDLING CASH TRANSACTIONS, MAINTAIN FINANCIAL RECORDS, AND SUPPORTING THE ACCOUNTING DEPARTMENT WITH DAILY FINANCIAL OPERATIONS. THIS ROLE ENSURES ACCURATE CASH MANAGEMENT AND PERFORM RECONCILIATIONS.

DUTIES AND RESPONSIBILITIES

• Receive, record and process student and consumer payments
• Update student’s financial records and issue official payment receipts
• Receive, record and process deposits from JAC departments
• Perform daily closure of the P.O.S machine, reconcile all received payments, and upload supporting documentation to the financial system
• Generate reports on online payments received and reconcile them with corresponding records in the financial system
• Identify student’s outstanding balances and input appropriate accounting trigger codes into their records for follow-up and action
• Assist with accounts receivable and accounts payable functions as required
• Input general ledger transactions, including journal entries and transfer cost vouchers, ensuring accuracy and compliance
• Disburse petty cash to faculty and non-faculty staff following verification of required approvals and supporting receipts, in accordance with institutional policies
• Replenish departmental petty cash floats by verifying expenditures and processing reimbursement requests in a timely and accurate manner
• Receive supplier invoices and payment requests, match them with existing system entries, prepare supporting documentation, and forward to Accounts Payable for processing
• Verify and match supplier invoice details with corresponding payment records to ensure accuracy and consistency
•  Verify payment approvals, obtain required signatures on cheques, and distribute them to suppliers accordingly
•  Ensure accurate filing and secure archiving of invoices and related reports for the accounting department in compliance with record-keeping policies
• Verify bank account withdrawals against the issued cheque register and promptly follow up with the bank to resolve any discrepancies
•  Identify and mark stale-dated checks in the financial system
•  Enter timesheets and absence accurately into the Time Management module
• Prepare purchase requisitions and manage the replenishment of stationery supplies for the accounting department
• Prepare and distribute T4A and Relevé 1 tax forms to suppliers in a timely manner
•  Provide requested documentation to external auditors, tax specialists, and fiscal authorities
• Respond inquiries from students, faculty, staff, suppliers, and other stakeholders promptly and professionally
• Receive and distribute incoming mail
• Perform other related duties as assigned to support departmental operations

EDUCATION:To have a secondary school diploma or a diploma of vocational studies in an appropriate specialty or have a diploma or an attestation of studies which is recognized as equivalent by the competent authority.

SPECIFIC REQUIREMENTS

• Minimum of one year of experience in accounts payable or accounts receivable in a computerized accounting environment, an asset.
• French – Basic (oral, written and written comprehension)
• English – Intermediate (oral, written and written comprehension)
• Demonstrates a high level of accuracy in financial computations and data entry.
•  Strong communication skills and a proven ability to deliver outstanding customer service
• Word – Basic
• Excel – Basic
• Knowledge of Clara software (Skytech Communications) would be an asset

Required Tests:
Testing may be required to demonstrate knowledge of:

• Word (basic)
• Excel (basic)
• French – Basic (oral, written and written comprehension)
• English – Intermediate (oral, written and written comprehension)