Job Details

IMPORTANT: Effective immediately

DEADLINE TO APPLY: December 12, 2025

Full-time replacement expected to end upon the return of the incumbant.

In accordance with ministerial directives issued by the Secrétariat du Conseil du trésor concerning a freeze on public service recruitment, effective November 1, 2024, only applications from employees with regular employment status at the College and within the college network will be considered for positions that are not directly serving students.

JOB SUMMARY UNDER THE GENERAL AUTHORITY OF THE DIRECTOR OF CONTINUING EDUCATION AND THE DIRECT SUPERVISION OF THE OPERATIONS MANAGER CONTINUING EDUCATION - TO PERFORM VARIOUS ADMINISTRATIVE AND TECHNICAL TASKS PARTICULARLY IN COLLABORATION WITH MANY PERSONS IN A FAST PACED AND HIGHLY INTERCULTURAL OFFICE ENVIRONMENT.

DUTIES AND RESPONSIBILITIES
• Provide administrative support to the Coordinators of the Continuing Education Nursing Programs in the planning and administration of Continuing Education Nursing programs:
- Coordinate, plan and administer, in collaboration with the Program coordinators and various College departments, all technical and administrative procedures related to the promotion, information sessions, admission document follow-up, language testing, faculty hiring and contracts, orientation, stage placements, graduation, and day to day management of Continuing Education Nursing programs.
- Develop and maintain the multiple student master lists for all Nursing programs
- Follow up on all student documents e.g. student health records, student profile, OIIQ registration, HSP net forms, confidentiality and waiver forms
- Prepare clinical packages
- Update and maintain program, course, student information and profiles on HSP.net stage placement system

• Continuing Education

In collaboration with the Continuing Education team and various College departments:
- Plan, coordinate and organize information sessions, language testing, admission package, orientation sessions and graduation for Continuing Education programs.
- Liaise with different internal and external agencies in either French or English.
- Prepare requests for all credit and non-credit course contracts (Continuing Education), liaise with Human Resources

• Research, analyze and compile data for reports and statistics required by chairs, coordinators and department (summary of academic failures, course evaluations etc)
• Liaise with Registrar’s office, Human Resources, Financial Services, Academic Advising, ITS and Security and other college services as needed
• Respond to, refer, and/or resolve program and general inquiries from internal or external sources
• Prepare and maintain program specific Databases using EXCEL, CLARA. 
• Archive student records and various program specific documents throughout the course of the year.
• Provide administrative assistance to Continuing Education Marketing and Business Training Services
• Perform other related tasks as may be assigned

EDUCATION: Diploma of college studies (DEC) in administration with an appropriate specialty or, in the office automation field, or a diploma or an attestation of studies that is recognized as equivalent by the competent authority.
SPECIFIC REQUIREMENTS
• Strong organizational and planning skills
• Ability to multitask in a highly demanding environment
• Logic and analytical skills required
• Comprehensive knowledge of Clara, Omnivox, LEA preferred
• Knowledge of CEGEP system, an asset
• Must have excellent intercultural and interpersonal skills
• Manage multiple stressors simultaneously
• Initiative as well as ability to work independently and effectively under pressure
• Ability to work well as a member of a team
• Work professionally and efficiently with a diverse population, both local and international students, visitors and partners
• High level of confidentiality required
• Excellent knowledge of computers and software: Microsoft Word, Excel etc. 
• Knowledge to edit webpages using the WordPress platform preferred

• English and French, oral and written required
• Availability to work occasionally in the evenings and weekends for testing, orientation sessions, administrative support, as required.
• Schedule: 5 days per week 8h30-16h30; evening work may be required occasionally, pending administrative requirements.

Required Tests:
Testing may be required to demonstrate knowledge of:

- Word (intermediate)
- Excel (intermediate)
- French (Intermediate oral, written and written comprehension)
- English (Advanced oral and written)